Help Wanted



Wanted: Secretary

A vital, active, Church involved in mission and neighborhood outreach seeks a secretary to be the communication hub for all events and activities, perform secretarial, reception, and general clerical functions in the church office.
Needs to be a motivated self-starter; demonstrates organizational skills and be detail oriented.  Be proficient in clerical and office skills including typing, filing, maintaining calendars, sorting mail and maintaining addresses, membership and other records.  Work closely with the Pastor and Committee Chairs.  Demonstrate a wide range of communication skills that includes publishing a newsletter, preparing bulletins, prepare mass mailings and emails, handling phone calls, and disseminating information.  Good computer skills including using Microsoft office programs, ability or willingness to learn to use Church Windows and worship presentation software.

¾ time, salary range $10 –to $13.50 dependent on ability and experience.

For more information go to www.unionparkumc.org
Send resume and cover letter to:
   Union Park United Methodist Church
   2305 East 12th Street
   Des Moines, Iowa  50316-1910
   Attn:  Rev. Lee Webb
   Or email to leeupumc@gmail.com

 

Job Description (see below)

 

 

Union Park United Methodist Church
East 12th & Guthrie
Des Moines, IA

 

Position Title: Administrative Secretary

 

Reports to: Pastor and Staff/Pastor Parish Relations Committee (SPPRC) Position

 

Purpose, Authority, and Accountability

 

Under the general supervision of the pastor, the administrative secretary will perform secretarial, reception, and general clerical functions for the church office. He/She shall function independently within parameters of established policies, procedures, and guidelines.

 

Minimum Education/Training Requirements

 

  • Self starter, demonstrate organizational skills, and be detail oriented.
  • Requires constant human relations skills, discretion, confidentiality, professional attitude and judgment.
  • Proficient in office and computer skills.

 

Duties and Responsibilities

 

1.      Clerical and Office Skills: Work closely with the pastor, director of youth ministries, and other staff as needed/requested, as well as with the Finance chair, Treasurer, and SPPRC who serves as liaison between the staff and the congregation. Related duties include typing, filing, maintaining calendars including knowledge of and coordinating all events that happen in the church, sorting mail, and maintaining addresses, membership and other records.

 

2.      Organizational Skills: To include skills related to planning, motivating, decision making, managing, delegating and administrating. Utilize volunteers in doing work.

 

3.      Ministry Skills: Be able to relate to people at a spiritual level. Be able to respond to people with spiritual, physical, and emotional needs. Manifest empathy. Demonstrate the ability and knowledge to make referrals, and the ability to relate to others the mission and goals of the church.

 

4.      Communication Skills: He/She will need a wide range of both verbal and written communications skills. Related tasks will include publishing a newsletter; preparing bulletins; preparing mass mailings and emails; handling phone calls; composing correspondence; editing other people's writing; maintaining a bulletin board; managing and disseminating information; using strong interpersonal communication skills relating to other staff, congregational members, and people of the community.

 

5.      Human Relations Skills: The ability to interact with people representing many needs.

 

6.      Computer Skills: Must be able to use Microsoft Office programs and ability or willingness to learn to use Church Windows and worship presentation software. Use computer to notify members of prayer chain requests, church activities for the following week, themes for Saturday and Sunday services, and other pertinent information to keep the membership informed of church activities and events. Create email groupings for each committee and other groups as needed. Willing to learn other software as needed. Make regular backups of data.

 

7.      Technical Skills: Must be able to use, and at times perform some repairs on, church office equipment, or be able to make arrangements for the repairs. Responsible for training staff and volunteers regarding the proper use of all office machines and equipment.

 

Base Salary and Benefits

 

  • Hours will be 9:00 am to 3:30 pm Monday through Friday, to include a 30-minute unpaid lunch, for a total of 30 paid hours per week.
  • During times of increased work load, up to 3 hours worked beyond the 30 hours required in a week, may be used as flex time.  The use of flex time must be approved by the pastor. See the Absence policy below.
  • There are six paid holidays per calendar year to be paid at the hourly wage for the position: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas day. The church office will be closed on holidays.
  • Five paid vacation days and two paid personal days are allowed with approval by the pastor. See the Absence policy below.
  • Employment is voluntary, at-will employment. This means the employee is free to leave the church's employment at any time by giving two weeks notice, and the church is free to discharge the employee at any time by giving one week notice. The church does not need cause to discharge any employee. The employee serves at-will of the employer (from the current UP policy handbook).
  • Salary is based on qualifications, skills, abilities, and experience.
  • Continuing education funds for computer programs will be made available.
  • There will be a three month probation period during which time either party may terminate.
  • This position will be reviewed after three months and on the anniversary date of hire by the pastor and SPPRC.

Absence

All absences that require a substitute will be arranged by the administrative secretary in concurrence with the pastor. Compensation, if required, for the substitute will be determined by SPPRC and the pastor.

 

I have read, understand, and accept the description and requirement of my position as outlined herein. I will perform these duties and comply with the requirements to the best of my ability. I understand that it may be necessary at times to update and/or revise this job description.

 

Employee Signature _____________________________________________   Date _______________________________

Date Revised: October 2009